Invoices & quotes
Send invoices that look legitimate and meet NamRA rules.
- VAT Act sequential numbering
- VAT and non-VAT layouts
- Recurring invoices, credit notes, statements
- Quotes that convert to invoices in one click
What’s inside
The BMS system, piece by piece.
Invoices and quotes, clients, expenses, NamRA drafts, payroll, then document signing and BIPA. Core admin is live. Signing is new. A short list is coming — we say which.
How it hangs together
Quote → books → NamRA → payroll and signing
01
Quote, then invoice
Raise a quote, convert it in one click. Sequential numbers that meet the VAT Act, VAT or non-VAT layouts, recurring invoices, credit notes and customer statements.
02
Keep every client and every dollar
A file per client — deals, notes, documents. Log expenses with a category and VAT split so input VAT is ready for the next return. Upload bank statements to reconcile by hand.
03
NamRA, on a calendar
VAT 2, PAYE and provisional-tax drafts are generated for you. Monthly or bi-monthly VAT periods. Deadlines sit on a calendar so a filing does not slip.
04
Pay the team and sign the paper
Payslips with PAYE, SSC and the VET levy. Monthly PAYE return drafts, 13th cheque, PAYE 5 export. Sign NDAs, contracts and BIPA Beneficial Ownership — counterparties do not need a BMS account.
Live now
Core admin
The work every Namibian business deals with — invoices, tax, clients, expenses, payroll, team.
Tax compliance
VAT 2, PAYE return, provisional tax — all on one calendar.
- Draft generators for VAT 2, PAYE and provisional tax
- NamRA deadlines in your calendar
- Bi-monthly and monthly VAT periods
- Provisional tax supported
Client management
Every client, every deal, one place.
- Unlimited portfolios per tier
- Deal history and contact notes
- Documents and attachments per client
- Quick search across everything
Expense tracking
Capture every expense. Claim every dollar of input VAT.
- Fast, keyboard-first expense entry — live now
- Category and VAT split on each expense
- Vendor tracking and analytics
- Photo receipt capture is coming, not live
Payroll
Pay your team. File your PAYE return.
- PAYE, SSC and VET levy on every payslip
- Monthly PAYE return drafts
- Optional payslip emails
- 13th cheque and PAYE 5 export
Multi-user
Bring your bookkeeper or your staff.
- Roles: Owner, Admin, Bookkeeper, Viewer
- Granular per-permission controls
- Audit log on every change
- User count scales with your tier
New
Document signing & BIPA, built in.
Sign contracts, NDAs, letters, offer letters and reference letters — with BIPA Beneficial Ownership handled out of the box.
Digital signatures
Sign documents in minutes, not days.
- Draw or type a signature
- Privacy-first consent capture
- Works on phone, tablet, desktop
- No separate DocuSign account
Business documents
Nine Namibian-appropriate templates, built in.
- NDAs and contracts
- Letters, demand letters, offer and reference letters
- Drafted for Namibian law and practice
- Edit and re-save as your own
Multi-signer routing
Sequential or parallel — BMS tracks who still needs to sign.
- Sequential routing in a strict order
- Parallel routing to everyone at once
- Automatic progress tracking
- Reminder nudges to pending signers
Counterparty signing
Clients sign without a BMS account.
- Secure signing link, no sign-up
- Works on any device
- Signed copies stored in your workspace
- Audit trail kept automatically
Field positioning
Drag-and-drop signature, initial, date, text, checkbox.
- Assign each field to a specific signer
- Place fields exactly where they belong
- Reusable field layouts
Beneficial Ownership
BIPA Beneficial Ownership, built in.
- Guided BO declaration flow
- Aligned with BIPA rules
- Keep the record on file
- Update as ownership changes
On the roadmap
Coming soon — and we’ll say so.
We don’t ship vapour. If it isn’t live, it sits here until it is.
- 01
Receipt photo OCR — snap a receipt, BMS extracts merchant, date, amount and VAT.
- 02
Bank email parsing — forward bank notifications and BMS auto-matches payments to open invoices.
- 03
WhatsApp send — invoices, payslips and reminders via WhatsApp Business.
- 04
Accountant marketplace — get matched with vetted Namibian bookkeepers.
- 05
The Brain — plain-English Namibian tax questions, with the rule cited, plus proactive reminders.
- 06
Stitch bank sync — direct feeds from Bank Windhoek, FNB Namibia, Standard Bank, Nedbank Namibia.
See it for yourself.
30-day Business trial on every signup. No card. Be invoicing and signing in under two minutes.